Galion City Council had two items of legislation on its July 12 meeting agenda.
Ordinance 2016-57 was a grant transfer agreement with the Federal Aviation Administration. A $150,000 grant is being returned to the FAA.
Acting Safety-Service Director Nicole Ward explained the city needed to have a project ready to move forward by July 1. Because there is no project to fund at this time, the grant will be transferred to another community that needs it.
In this case, the grant will go to the City of Wadsworth. This does not impact Galion’s ability to receive FAA grants in the future.
The item passed 7-0 as an emergency reading.
Ordinance 2016-58 was an amendment to Ord. 2014-109, which specifies that no later than 10 calendar days after the end of each month, the City Council Finance Committee shall be furnished with: Statement of revenues, statement of expenses, statement of each position, monthly reconciliation of bank accounts, monthly reconciliation of payroll, and any and all reports specifically required to be submitted under the Ohio Revised Code.
Effective April 1, 2016, the policy was amended to allow the auditor and treasurer to follow recommendations from the Ohio Auditor’s Office relating to the timeline for providing monthly reports to the Finance Committee.
Law Director Thomas Palmer explained that due to staff turnover in the Auditor’s Office, the monthly reconciliations for April, May and June were not able to be performed, and there is no capacity to do so without staff training from the State Auditor’s Office. The amendment does not waive the requirement to present the reconciliations, but allows more time for the work to be completed.
City Auditor Brian Treisch clarified that the other required reports will still be provided, and the 10-day requirement for the reconciliations would resume after the staff is trained.
Council President Carl Watt added that the State will be in Galion on the week of July 18 to get the reconciliations caught up and to start training the staff.
While the length of the training will be at the discretion of the State Auditor’s Office, several council members wanted a defined deadline for when the amendment would expire.
Councilman Tom Fellner motioned to amend Section 1 of the ordinance to read: “That effective April 1, 2016, the timeline adopted in Ordinance 2014-109 is hereby amended to allow the Auditor and Treasurer to follow recommendations of the Ohio Auditor’s Office representative relating to the timeline for providing monthly reports to the City Council Finance Committee and this amendment expires on September 1.” The motion also added that the timeline would revert back to that set forth in Ord. 2014-109 at the end of the waiver period.
The legislation passed as an emergency reading 7-0.
The Parks and Recreation Committee meeting scheduled for tonight, and the Police, Fire and Health Committee meeting scheduled for July 20, were both cancelled.